OSHA law requires most employers with 10 or more full-time workers to keep a yearly log of all workplace injuries and illnesses. This log is known as OSHA Form 300.
OSHA Form 300 records all reportable injuries and illnesses that occur in the workplace, where and when they occur, the nature of the case, the name and job title of the worker, and the number of days away from work or on restricted or light duty, if any. And, every year, businesses must provide this data to via OSHA Form 300A.
In a trade release dated January 9, 2023; OSHA reminds employers they’re now collecting Form 300A data for 2022, with employers required to submit the form electronically by March 2, 2023.
Establishments under Federal OSHA jurisdiction can use the ITA Coverage Application to determine if they are required to electronically report their injury and illness information to OSHA. Establishments under State Plan jurisdiction should contact their State Plan.
Related Article: Fined By OSHA? Here’s What You Need To Do Next.
How to Submit Your 2022 OSHA Form 300A Data
To submit your OSHA Form 300A data, you’ll need to connect your Injury Tracking Account (ITA) to a Login.gov account. You can check out the video below, or follow these steps:
1.If you’re new to the process, create an ITA account with these steps:
- Open /www.osha.gov/injuryreporting/ita/ in your browser and click on the ‘create an ITA account’ button.
- Fill out your information.
- A link will be sent to your email, which you’ll use to set your account password. Note: this link expires in 24 hours, so make sure you act fast.
- After you set up your password, you can login to your ITA account.
2. To proceed with your submission, you must also create a ‘login.gov’ account on OSHA’s site. To do so, follow these steps:
- Open www.osha.gov/injuryreporting/ita/ in your browser and click on the ‘sign in with login.gov’ button. You’ll be redirected to the OSHA/ITA sign in screen.
- Create an account using the same email you used for step 1, fill in the required entries, and submit.
- A link will be sent to your email to confirm your address and continue account creation. You’ll also need to use a 2-factor authentication for security, so make sure you’re ready. After completing this section, click on “Submit.”
- You’ll then redirect to the ITA application page, where you can update and submit your 2022 workplace illness and injury data ( from your OSHA Form 300 Log).
Update on Record Keeping and Workplace Injury and Illness Reporting
On March 30, 2022, OSHA published a proposed rule, designed to “Improve Tracking of Workplace Injuries and Illnesses”, which requires the following:
- Establishments with 20 or more workers, in certain high-hazard industries, would continue to electronically submit Form 300A Annual Summary information once a year to OSHA.
- Establishments with 100 or more workers in the highest-hazard industries to submit Form 300 Log and Form 301 Incident Report information once a year to OSHA. These establishments must continue to electronically submit information from their Form 300A Annual Summary.
- Establishments with 250 or more employees, not in designated high-hazard industries, would no longer be required to electronically submit recordkeeping information to OSHA. (Read more, here.)
Related Article: OSHA Top 10 Violations for 2022
Hopefully, your jobsite is a safe, incident-free workplace all year long. But, when incidents happen, you’re legally bound to report them.
As the March 2 deadline approaches, you’ll want to ensure your paperwork is in order, and filed appropriately. If not, you’ll find yourself facing additional penalties and punishments from OSHA.
If possible, try to file your report soon, rather than later. This will help to avoid any problems or issues that my pop up along the filing process.
File before the deadline through the steps above, remain in compliance, and avoid any potential problems.
*** About Worksite Medical
In most cases, OSHA requires medical surveillance testing, and at no cost to employees. Worksite Medical makes that program easier with mobile medical testing.
We conduct on-site respirator fit tests, as well as audiometric exams, pulmonary function tests and heavy metal lab work, right on your job site. We also keep accurate, easy-to-access medical records for your convenience.
You’ll keep your employees at work, and stay ahead of OSHA inspections.